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Privacy Policy

Effective Date: 13th June 2025

This Privacy Policy sets out how We Are Monad, a trading name of Pixel Bucket Ltd, collects, uses, stores, and protects personal data. Pixel Bucket Ltd is a company registered in England and Wales (Company No. 09229110, VAT No. 200446657).

We are committed to protecting your privacy and handling your personal data with transparency and integrity, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

We Are Monad (Pixel Bucket Ltd) acts as both a data controller and data processor, depending on the nature of the project. As a controller, we manage personal data collected through our website and communications. As a processor, we may handle data on behalf of clients while delivering contracted services.

2. What personal data we collect

We may collect the following types of personal data:

  • Name
  • Email address
  • Phone number
  • IP address
  • Physical mailing address
  • Usage analytics and behavioural data
  • Other personal data you choose to provide through communication or forms

3. How we collect personal data

We collect data through the following methods:

  • Contact forms on our website
  • Email correspondence
  • Signed contracts or agreements
  • Third-party integrations such as analytics and communication tools

4. How we use personal data

Your personal data may be used for the following purposes:

  • Responding to enquiries and communication
  • Delivering our services as agreed in a contract
  • Website maintenance and improvement
  • Internal business operations and compliance
  • Sending relevant updates or marketing emails (with your consent)
  • Fulfilling our legal and contractual obligations

5. Lawful basis for processing

We process your personal data on the following legal grounds:

  • Consent, where you have explicitly agreed to data use
  • Contractual necessity, where data is required to deliver our services
  • Legal obligation, for record-keeping and compliance
  • Legitimate interest, such as business development and service improvement

6. Sharing personal data with third parties

We may share personal data with trusted third parties where necessary to provide our services, including:

  • Payment processors
  • Analytics service providers
  • Cloud storage platforms
  • Subcontractors and consultants engaged under confidentiality agreements

All third parties are required to process your data in accordance with applicable data protection laws and only for the intended purpose.

7. International data transfers

Your personal data may be transferred to and stored on servers outside the United Kingdom, including countries where service providers such as Google and AWS operate. In such cases, we ensure that appropriate safeguards, including standard contractual clauses or equivalent legal mechanisms, are in place.

8. Cookies and tracking

We do not use tracking cookies on the We Are Monad website. As such, no cookie banner is required or shown. If this changes in the future, this policy will be updated accordingly.

9. Data retention

We retain personal data for as long as is necessary for the purposes set out in this policy or as required by law. This is generally:

  • For the duration of any active contract or engagement
  • Up to seven (7) years following completion, for legal and accounting purposes

10. Your rights

You have the following rights under data protection law:

  • The right to access your personal data
  • The right to rectification of inaccurate or incomplete data
  • The right to erasure (“right to be forgotten”), subject to legal obligations
  • The right to restrict or object to processing
  • The right to data portability
  • The right to withdraw consent, where processing is based on consent
  • The right to lodge a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk

11. Data security

We implement appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.

12. Changes to this privacy policy

We may update this Privacy Policy from time to time. All changes will be posted on this page with an updated effective date. You are advised to review this page periodically to remain informed.

13. Contact us

If you have any questions or wish to exercise your rights, please contact us at:

Email: [email protected]

Registered Address: 71-75 Shelton Street London WC2H 9JQ United Kingdom